Records clerks and assistants: average salary and pay in the UK
Full-time records clerks and assistants in the UK earned a median £28,656 in the year to 5 April 2025, according to the ONS Annual Survey of Hours and Earnings (ASHE): 27% less than the £39,039 median for all full-time jobs.
What the figures show
It is in the lowest-paid third of the 382 occupations (78th from the bottom).
The middle half of full-time jobs paid between £25,500 and £33,159.
Median full-time pay: women £28,434 a year, men £30,419 a year.
About 73% of the roughly 161,000 employee jobs are full-time.
From £23,263 in 2021, the median is up 23.2%, close to the 25.0% for all jobs.
The Annual Population Survey counts 157,400 people in this line of work, 14% of them in South East.
Pay distribution, 2025 provisional
| Gross pay | Full-time, annual | Full-time, weekly | Full-time, hourly | All, annual | All, weekly | All, hourly |
|---|---|---|---|---|---|---|
| 10th percentile | £23,023 | £461.30 | £12.46 | £13,835 | £283.00 | £12.36 |
| 20th percentile | £24,673 | £488.10 | £12.96 | £18,117 | £372.80 | £12.69 |
| 25th percentile | £25,500 | £492.00 | £13.13 | £19,885 | £410.80 | £13.01 |
| 30th percentile | £25,856 | £506.00 | £13.35 | £22,411 | £460.00 | £13.13 |
| 40th percentile | £27,334 | £529.10 | £14.01 | £24,661 | £489.30 | £13.66 |
| Median (50th percentile) | £28,656 | £558.00 | £14.89 | £26,312 | £512.50 | £14.41 |
| 60th percentile | £30,417 | £595.80 | £15.68 | £28,203 | £553.00 | £15.21 |
| 70th percentile | £32,262 | £637.30 | £16.86 | £30,302 | £595.80 | £16.34 |
| 75th percentile | £33,159 | £668.10 | £17.75 | £31,529 | £617.20 | £17.14 |
| 80th percentile | £35,107 | £692.90 | £18.61 | £32,760 | £656.70 | £18.02 |
| 90th percentile | – | £788.20 | £20.84 | £37,749* | £746.00 | £20.29 |
| Mean | £29,985 | £601.90 | £16.04 | £26,219 | £523.80 | £15.77 |
Pay since 2021
| ASHE year | Full-time, annual median | Full-time, weekly median | Full-time, hourly median | All, annual median | All, weekly median | Jobs (thousands, indicative) |
|---|---|---|---|---|---|---|
| 2021 revised | £23,263 | £454.40 | £11.83 | £21,142 | £412.40 | 129 |
| 2022 revised | £24,000 | £470.60 | £12.46 | £21,997 | £422.40 | 125 |
| 2023 revised | £25,197 | £498.30 | £13.39 | £23,020 | £459.20 | 131 |
| 2024 revised | £27,321 | £528.80 | £14.10 | £25,056 | £482.50 | 140 |
| 2025 provisional | £28,656 | £558.00 | £14.89 | £26,312 | £512.50 | 161 |
Records clerks and assistants by region
UK: 157,400 (± 15,400), April 2025 to March 2026. 4 of the 12 regions and nations have samples too small to publish.
| Region or nation | People in employment | 95% confidence interval |
|---|---|---|
| South East | 22,600* | ± 6,000 |
| North West | 19,500* | ± 5,300 |
| West Midlands | 16,100* | ± 5,300 |
| Yorkshire and the Humber | 15,900* | ± 4,700 |
| South West | 14,700* | ± 4,400 |
| East of England | 13,000* | ± 4,900 |
| East Midlands | 12,800* | ± 4,700 |
| Wales | 8,700* | ± 2,600 |
Annual Population Survey (Nomis)
What records clerks and assistants do
Records clerks and assistants maintain and update electronic and/or hard copy documents, correspondence and other records, and organise their storage. (ONS SOC 2020, 4131)
Also covers: admissions officer, clerical officer (hospital service), examinations officer (education), filing clerk, records clerk, ward clerk, actuarial clerk, admin clerk, administration clerk, administrator (appointments), admission officer, admissions assistant, admissions clerk, advertising clerk, allocation officer, allocator clerk, appointment coordinator and appointments clerk (169 titles in the ONS coding index).
- Examines and sorts incoming material
- Classifies, files, archives and locates documents and other records
- Copies or duplicates documents or other records
- Performs specialised clerical tasks in connection with conveyancing, litigation and the maintenance of medical records
There are no minimum academic requirements, although entrants typically possess GCSEs/S grades or equivalent qualifications. Training is normally provided on-the-job. Apprenticeships and NVQs/SVQs in Administration at levels 1 and 2 are available.
Related
Administrative occupations: records (median £29,820) · Pensions and insurance clerks and assistants · Stock control clerks and assistants · salary percentile · UK average weekly earnings growth · Median
ASHE Table 14: 2021 2022 2023 2024 2025 · coding index · notes · 15 October 2026