Data entry administrators: average salary and pay in the UK
Full-time data entry administrators in the UK earned a median £28,316 in the year to 5 April 2025, according to the ONS Annual Survey of Hours and Earnings (ASHE): 27% less than the £39,039 median for all full-time jobs.
What the figures show
It is in the lowest-paid third of the 382 occupations (70th from the bottom).
The middle half of full-time jobs paid between £24,870 and £33,281.
Median full-time pay: women £27,479 a year, men £28,602 a year.
About 79% of the roughly 19,000 employee jobs are full-time.
Since 2021 the median has risen 39.0% (from £20,368), faster than the 25.0% for all jobs.
The Annual Population Survey counts 22,900 people in this line of work across the UK.
Pay distribution, 2025 provisional
| Gross pay | Full-time, annual | Full-time, weekly | Full-time, hourly | All, annual | All, weekly | All, hourly |
|---|---|---|---|---|---|---|
| 10th percentile | – | £469.00 | £12.63 | £12,585* | £247.80* | £12.55 |
| 20th percentile | £24,188 | £484.70 | £13.17 | £19,501* | £415.80* | £12.87 |
| 25th percentile | £24,870 | £498.80 | £13.59 | £20,510* | £456.90 | £13.20 |
| 30th percentile | £25,111 | £515.50 | £13.85 | £22,288* | £473.80 | £13.46 |
| 40th percentile | £27,251 | £533.10 | £14.26 | £24,403 | £498.20 | £14.02 |
| Median (50th percentile) | £28,316 | £546.30 | £14.92 | £26,534 | £528.60 | £14.45 |
| 60th percentile | £29,199 | £571.20 | £15.46 | £27,958 | £543.10 | £15.22 |
| 70th percentile | £31,553* | £612.70 | £16.63 | £29,201 | £580.10 | £16.28 |
| 75th percentile | £33,281* | £666.60 | £17.62 | £29,778* | £608.10 | £16.85 |
| 80th percentile | – | – | £18.11* | – | £664.60* | £17.80* |
| Mean | £29,599 | £593.30 | £15.93 | £25,969 | £524.90 | £15.73 |
Pay since 2021
| ASHE year | Full-time, annual median | Full-time, weekly median | Full-time, hourly median | All, annual median | All, weekly median | Jobs (thousands, indicative) |
|---|---|---|---|---|---|---|
| 2021 revised | £20,368 | £408.60 | £10.76 | £18,652 | £384.30 | 18* |
| 2022 revised | £21,649 | £422.90 | £11.38 | £20,220 | £410.90 | 14* |
| 2023 revised | £23,288 | £483.20 | £12.95 | £22,054 | £446.40 | 17* |
| 2024 revised | £25,896 | £501.80 | £13.44 | £24,353 | £479.10 | 15* |
| 2025 provisional | £28,316 | £546.30 | £14.92 | £26,534 | £528.60 | 19 |
Data entry administrators by region
UK: 22,900 (± 5,900), April 2025 to March 2026.
Annual Population Survey (Nomis)
What data entry administrators do
Data entry administrators enter a variety of information into databases using various software packages and assist colleagues in retrieving information. (ONS SOC 2020, 4152)
Also covers: data administrator, database assistant, data entry clerk, database inputter, accounting machinist, accounts machinist, adding machinist, addressing machinist, addressograph operator, banda operator, book-keeping machinist, burster operator, calculating machinist, clerk-vdu operator, comptometer operator, computer assistant, computer clerk and computer inputter (68 titles in the ONS coding index).
- Enters customers' personal details and other Information into a database using the appropriate software
- Transfers paper-based information into electronic databases
- Updates records, such as sales or patient data
- Updates website product descriptions and details
- Assists other employees and/or customers in accessing information
- Analyses data to identify trends and patterns
There are no minimum academic requirements, although GCSEs/S grades or equivalent qualifications may be useful. Entrants are expected to have relevant experience and some employers require minimum typing speeds. On-the-job training is often provided. Relevant vocational qualifications such as NVQs in administration and apprenticeships are available.
Related
Other administrative occupations (median £28,358) · Sales administrators · Other administrative occupations n.e.c. · salary percentile · UK average weekly earnings growth · Median
ASHE Table 14: 2021 2022 2023 2024 2025 · coding index · notes · 15 October 2026